Connect It Utility Services

Bid Coordinator

About this vacancy

As Bid Coordinator you will play a critical role in supporting the business by writing, coordinating, developing, and submitting high-quality bids and tenders across the multi-utility sector. The role ensures that all proposals are compelling, compliant, accurate, and professionally presented, reflecting our technical expertise, operational capability, and values.

Working closely with operational, commercial, and leadership teams, the Bid Coordinator facilitates a structured and efficient bid process from opportunity identification through to submission. The role requires strong organisation, excellent written communication, and the ability to manage multiple workstreams simultaneously, ensuring that client requirements are fully understood and addressed. By maintaining robust bid processes, knowledge libraries, and stakeholder engagement, the Bid Coordinator contributes directly to winning work, strengthening client relationships, and supporting the company’s long-term pipeline and strategic objectives.

Location:

Foundation House – Hedge End

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Responsibilities

  • Coordinate the preparation and submission of high-quality bid and tender documents for a range of multi-utility projects, ensuring deadlines are met and submission requirements are followed.
  • Review and organise customer specifications and tender documents, identifying key requirements, actions, risks, and queries for the wider team.
  • Produce clear, accurate, and tailored written responses for a range of multi-utility projects, ensuring alignment with client requirements and company capabilities.
  • Build and maintain strong working relationships with colleagues across the business to support collaboration and draw on technical, operational, and commercial expertise during bid development.
  • Plan and coordinate bid activity to ensure stakeholders are engaged early and have sufficient time to draft, review, and approve submission content ahead of deadlines.
  • Produce clear, accurate, and tailored bid responses and submission documents, ensuring they are professionally formatted, consistent, client-focused, and aligned with client requirements and company capabilities.
  • Use tender portals and the Bids & Tenders SharePoint site to manage bid documentation, monitor deadlines and progress, track submissions, and maintain accurate bid records.
  • Support stakeholder meetings where required to take notes, follow up on actions, and help ensure the smooth progression of bid activities.
  • Maintain and continuously improve a well-organised library of standard responses and use the CIUS Tender Agent AI tool to support response development, review tender requirements, and improve the consistency and efficiency of submissions.
  • Proactively identify and monitor bid and tender opportunities through tender portals, client notifications, and market sources, highlighting suitable opportunities to the business and supporting early engagement and bid planning.
  • Establish and develop new stakeholder relationships through measured business development activity, supporting pipeline growth and future bidding opportunities.

Qualifications

  • Proven bid writing experience and capabilities, with a strong ability to draft, format, and proofread documents.
  • Strong administrative, organisational, coordination, and planning skills.
  • Attention to detail and a high level of accuracy.
  • Ability to manage multiple tasks and deadlines and work methodically under pressure.
  • Confident communicator, able to liaise effectively with colleagues at all levels.
  • Customer-focused, with a commitment to delivering high-quality submissions on time.
  • Proficiency in Microsoft Office applications and use of AI digital tools.

Educational Requirements

  • Experience within the multi-utility, construction, or infrastructure sector.