Connect It Utility Services

Procurement Administrator

About this vacancy

We are looking for a Procurement Administrator/ Trainee Buyer to support our procurement manager with sourcing, negotiating and purchasing the materials and services that power our multi-utility projects.

If you are organised, commercially aware and ready to develop your skills further, we’d love to hear from you.

Location:

Foundation House – Hedge End

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Responsibilities

  • Management of email account inboxes, including supplier registrations, ensuring prompt and accurate responses.
  • Handle incoming calls providing assistance and resolving queries professionally.
  • Monitor inventory levels and collaborate with suppliers and the warehouse team to maintain optimal stock levels.
  • Prevent shortages by proactive planning and timely ordering.
  • Assist with sourcing new suppliers and products to enhance procurement options.
  • Raise purchase orders for stock orders, collections, and direct-to-site deliveries, ensuring accuracy and compliance.
  • Monitor delivery schedules and back-order reports, actively following up to minimise delays.
  • Chase Proof of Deliveries (PODs) to confirm receipt of goods and address discrepancies promptly.
  • Allocate invoice costs and resolve invoice queries to maintain accurate financial records.
  • Maintain supplier and subcontractor documentation, ensuring compliance and up-to-date records.
  • Work alongside project teams to plan materials and logistics for efficient supply chain operations.
  • Conduct cost analysis on current and new products to support budget management and cost-saving initiatives.

Qualifications

Skills Required

  • Strong administrative and organisational skills with the ability to manage multiple tasks efficiently.
  • Keen attention to detail and the ability to analyse and interpret data to support strategy development.
  • Adaptability to changing priorities and work effectively in a fast-paced environment.
  • Excellent time management and prioritisation skills.
  • Strong communication skills (verbal and written) and ability to build relationships with suppliers, stakeholders and internal teams professionally.
  • Experience in handling sensitive data in compliance with relevant regulations and policies.
  • Team player who offers support and guidance, contributing to overall team success.

Educational Requirements

  • Business and administration qualifications or relevant experience in a similar role.
  • Proficiency with IT systems, including Microsoft Office (Word, Excel, Outlook), Customer Relationship Management (CRM) software.
  • Full UK Driving License.